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Office Specialist - we're looking for you!

Northwest Boomer and Senior News - Salem, OR

Northwest Boomer and Senior News is a thriving monthly publication, owned and operated by Eagle Newspapers, Inc. We are located in northeast Salem.

We are seeking an office specialist with A/R experience to join our team. This is a part-time position that may develop into full-time, depending on experience.

In this position, you will:

·         Make and record daily bank deposits

·         Settle invoices

·         Create month-end and aging statements

·         A/P and A/R

·         Prepare payroll register

·         Handle billing reports, collections, credit card charges

·         Assist the sales team with billing, contracts and managing accounts

·         Handle general office duties: Mail, phones, filing and more

·         Handle all classified advertising, including following up on and seeking new accounts

·         Order, maintain office supplies

·         Manage subscription lists

·         Work with web press to ensure print orders are correct

·         Create a run sheet and prepare placement forms

·         Assist in training new sales staff on office procedures

Your qualifications should include:

·         Two years’ experience in accounts receivable

·         Knowledge of general ledger

·         Professional phone and email etiquette

·         Comfortable using a computer, 10-key adding machine, multi-line telephone and ability to learn accounting software

·         Current working knowledge of Excel spreadsheets, Office and Outlook required.

·         Effective time management and organizational skills

·         Effective interpersonal skills to relate to a variety of customers, managers and employees

·         Public relations skills: Tact, diplomacy and patience

·         Attention to detail

·         Willingness to see and take on new assignments as needed

·         Knowledge of print publications and some sales background is helpful

·         Willingness to handle collections, when needed

·         Ability to problem-solve

·                   Ability to manage confidential information

EOE.  Pre-employment drug screen required.  Part-time status affords a competitive hourly wage, comfortable working environment, sick time, vacation, 401(k) and Flexible Spending (FSA)

Please send cover letter and resume to Michelle Te, general manager, mte@nwseniornews.com.


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